Your first week with runorder

The first week is about getting the foundations right: rooms, people, and a working production. The order below is chosen so each step gives the next step the data it needs.

Day 1–2: the organisation

Work through Setting up your organisation: organisation details, rooms, event types, work types, and a season. Don’t skip the work types even if timesheets feel far away — they are harder to correct later than to set right now.

Day 3: the first production

Create a real production — not a test one — following Creating your first production. Set the opening date and closing date right away; the planner’s year view uses them to draw the season picture.

Day 4: templates and the first events

Create event templates under Admin → Event Templates for the patterns you repeat — stage rehearsal, performance, technical run-through. Then place the first week of events on the planner with the templates armed. This is where the setup starts paying off.

Day 5: the team

Add people following Bringing your team in, and set their roles under Admin → Users. Wait until the plan has content — the first meeting with runorder should show a plan that means something, not an empty grid.

Common pitfalls

Too many event types, rooms that are never used, and test data left behind. Keep the vocabulary small, and delete trial data before the team comes in.